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Mad Scientist Party - FAQ

Whether you're looking to throw a mad scientist party in Goshen, Monroe, New City, or other areas in the Mid-Hudson we're the perfect company for you!


 

Q. Are communion Parties handled in the same way as birthday parties?
A. No. Please click here for more information.

Q: Do I need to know the exact number of kids attending my party to book it?
A: No. All we need is an estimate of the number of children you expect to attend. We ask that you plan for the largest number of children expected. On the day of your mad scientist party, you will be charged only for the number of kids that actually attend with the exception of parties with 33 or more children, where you will be charged the original amount.

Q: Do you have any themed parties?
A: All our themes revolve around science. If you have another party theme, we may be able to incorporate your theme into the experiments and language used.

Q. How long is the presentation?
A. The presentation is about 60-75 minutes long, depending on the package. The bronze package is approximately an hour (plus or minus 5 minutes depending on the number of kids and their personalities). The Silver and Gold Packages last approximately 75 minutes, plus or minus 5 minutes. This includes all our awesome experiments, demonstrations, customizations and the take-home experiment!

Q. Is the party interactive?
A. Our parties are a mix of exciting science demonstrations and experiments. Our scientist will use volunteers for most of the experiments and some are hands-on for all the party guests. Each party includes an awesome take-home experiment for every child!

Q. How far in advance should I book the party?
A. We recommend booking 4 weeks in advance to get the time and day you are looking for, but we will send an instructor on short notice if we have someone available. 

Q: When will the Mad Scientist arrive?
A: The Mad Scientist will arrive at least 15 minutes early to set up. He/she will be ready to start the show at the time you booked. It is best to start your party at least 30 minutes before your Mad Science show is scheduled to start, to ensure the Mad Scientist is able to start on time.

Q: What kind of space is needed?
A: The Mad Scientist will need a table. We ask that you have enough space for the Mad Scientist and for your guests to be comfortable as well. We prefer that the kids be seated on the floor, several feet back from the table.

Q: How much space is needed for the rocket launch?
A: The Mad Scientist will need a medium to large sized back yard or open space to launch the rocket. If you are not sure whether you have sufficient space, you can always add the rocket launch and then the Mad Scientist will assess whether or not it is safe to launch the rocket on the day of the party. You will not be charged for the upgrade if the rocket cannot be launched safely.

Q: Will I have to provide the Mad Scientist with anything?
A: We will need access to water for set-up and clean-up and access to electricity. Please let us know if your party location cannot have either of these. We will also need a table for the instructor's equipment.

Q: Once I have scheduled my mad scientist party, can I make changes to it later?
A: Any changes to your party must be scheduled at least three business days before your party.
 
Q: Is it okay to have other activities going on while the Mad Scientist is performing?
A: No. The Mad Scientist will begin at the scheduled start time and continue until our portion of the entertainment is finished. Any other activities (ex. food and drinks, bounce house, etc.) will only disrupt the flow of the show and diminish the quality. Please plan accordingly. 
 
Q: Can I have the phone number of my Mad Scientist?
A: We do not provide the Mad Scientist’s personal contact information. If you would like the Mad Scientist to call you before the day of your party, we can make a note for him/her to do so.

Q: For what ages are your parties appropriate?
A: Our parties are appropriate for children between 5 to 12 years of age. Younger siblings generally watch, but do not actively participate in the party and should not make a take home project. We determine the number of attendees based on the number of children between the ages of 5 and 12.

Q. Where do you hold your parties?
A. We come to your location. Most people do the party at their home; others will rent a space at a community center, YMCA, or restaurant. For a list of locations that parents have used in the past, click here.

Q. When will the Mad Scientist arrive? When should the guests arrive?
A. The Mad Scientist will arrive 15 minutes before the start of the presentation to set up. We recommend having your guests arrive 15 minutes before the scientist will start, to ensure that everyone is there for the presentation.

Q: Should I tip the Mad Scientist?
A: Often customers inquire about a gratuity for the instructor. At your discretion, the typical service percentage (15% - 20%) is customary. Please pay your Mad Scientist directly and do not include this amount in the balance due.

Q. What do I need to have available for the Mad Scientist?
A. Our scientist will need a room that can be dimmed or darkened, with a table for the instructor's equipment and enough floor space for the children to sit and watch during the presentation. Size of the room depends on the number of party guests. The scientist will also need access to water and electricity. The type of table is flexible. A banquet-style rectangular table is preferred, but the instructor can work off of a card table.

Q. Why should I be able to darken or dim the room?
A. All of our experiments are really cool, but some of our experiments are far more exciting if we can dim or darken the room! It heightens the overall effectiveness of the experiments. Often people cut black trash bags open and tape them over the windows. After the Mad Scientist is done presenting, the bags are pulled down. It works great! If we must, we can work in a space that can't be darkened as we are masters of improvisation.

This is not necessary for all of our party shows - we will let you know when you book the party. The room does not have to be absolutely dark, just dim.

Q. Is there a deposit to reserve my party?
A. No. The instructor will accept cash or check the day of the party. We rarely have people cancel a scheduled party!! You will receive a confirmation letter in the mail after booking the party, and a confirmation call the week prior to your event.

Q. Is the party messy?
A. Our Mad Scientist are very skilled at keeping the experiments safe and contained. If your party includes slime making, the instructor will put down a drop cloth for that activity. If you want to have the children do this activity in a location such as a kitchen table or on a tile/linoleum floor, the instructor will comply with your wishes. Although our parties require indoor space, slime-making can be done outdoors. Even though the polymer is made in a cup, a drop cloth safeguards against an indoor spill.

Q: Are adults/parents invited to observe the party?
A: Yes! Kids of all ages will enjoy our unique brand of fun, hands-on science. Should adults be present, we ask that they limit their involvement to observation only and that they respect our desire for silence during the entertainment. One of the best parts of Mad Science parties is that kids get to do most of the activities themselves. Any child who participates in the party activities, regardless of age, will be included when we calculate party participants.

Q: Can I have alcohol at a party at my location?
A: That is entirely up to you. As fun, hands-on science and inebriation usually do not mix very well, we ask that you excuse your drinking guests from the area in which we will perform. Likewise, it is our company policy that no Mad Scientist can drink prior to or during his interaction with children.

Q: What happens in the case of inclement weather? Will my party be canceled?
A: Mad Science does reserve the right to re-schedule programs due to inclement weather to preserve the safety of our staff & participants. We will contact you the day before your party if conditions are such that we cannot safely support your party. Should weather conditions deteriorate during the day of your party, your Mad Scientist will determine if we can support your party and will contact you directly. We realize your child's birthday comes around but once a year. We do everything in our power to ensure we do not disappoint a child on his birthday. Should your party be canceled, we will make every effort to reschedule as quickly as possible.

Q: How do I get in touch with Mad Science?
A: If you have any questions, please contact our office at
(845) 294-5434. We maintain normal business hours of 9:00 AM – 5:00PM, Monday through Friday. You may also reach us via e-mail at info@madsciencemidhudson.comWe do not give out contact numbers for our Mad Scientists. An emergency phone number will be included with your party confirmation letter.

 
  Some things to keep in mind when booking a mad scientist party with Mad Science:

1) Our Mad Scientist will come to wherever you are holding the party!

2) We conduct birthday parties on any day of the week and at any time; however Saturday and Sunday are the most popular days. Therefore it is recommended that you book your party at least one month in advance. We may be able to accommodate your request with less lead time, but it will be difficult. Also consider a Friday evening party. These are becoming increasingly popular.

3) Although our traditional party packages are meant for up to 30 guests we can accommodate any size group or budget. Call for details should your event not meet our guidelines.

4) PARTY LOCATION. We have performed the entertainment at birthday parties in a huge variety of locations: family rooms, basements, garages, church social halls, restaurants of all kind, the mall food court, you name it! We can make fun science happen just about anywhere! However some locations work better than others for our unique brand of hands-on science.

Please keep in mind these few guidelines when considering a location for your party:

  • We strongly prefer an indoor location with access to power and water. Some aspects of our parties like the take home project can be done outside, but it is best to plan to be inside for the duration of the party.
  • The ability to darken the area may enhance some of our demonstrations. We prefer to keep away from skylights and large bay windows. If your location has lots of light, please inform our staff when booking your party so we can make the necessary adjustments.
  • A location dedicated to just your party will be the best for your enjoyment.
  • As our shows are highly interactive and rely on numerous volunteers, we prefer a location where the kids can sit on the floor with room to move around and get up and down.

5) All of our birthday parties last approximately 60-75 minutes depending on the size of your party and the ages of the children. During this time, we will perform between 5 and 10 hands-on activities and demonstrations and make a take-home project for all the kids!

6) Since our parties involve hands-on, interactive activities, they are usually appropriate for children 5 and older. Younger siblings are welcome to watch but generally do not participate that much. Regardless of age, anyone participating in the activities and making the take-home project will be considered when determining the number of participants and your cost.

Younger siblings are often disruptive, either with lack of impulse control, or just by being so darn cute that the older kids get distracted. Younger children are welcome, but should sit in a parents lap.

7) It is best to book as soon as possible as our weekend party slots sell out quickly. When ready to book, just call our office and ask for our birthday party specialist. If it is outside of normal office hours, you can take advantage of our Party Request Form. Please note: when using this form your party will not be confirmed until Mad Science has provided you with a Mad Science Party Confirmation Form.

8) At the time of booking, we will send out a letter that confirms your party reservation. If we have not heard from you sooner, we will call you about 5 days in advance to re-confirm your information.

9) Often customers inquire about a gratuity for the instructor. At your discretion, the typical service percentage (15% - 20%) is customary. Please pay him or her directly as this amount will not be processed with the balance due.

Tips for the day of your party:

THE EASIEST PARTY EVER! There are no hassles, no worries and no mess for you as our Mad Scientist will arrive about 15 minutes early to set-up, will conduct the show and then will clean up leaving the party site exactly as he/she found it.

WHAT WE NEED: What Mad Science will need from you: access to electricity and water, and a buffet-style table (approximately 6 feet long) for our equipment. (Card table will work if that is all you have.) An area where the kids can sit on the floor with enough room to get up and down is preferred. The ability to darken the area in which the presentation will take place may enhance some of our experiments.

PARTY LOCATION: We have performed the entertainment at birthday parties in a huge variety of locations: family rooms, basements, garages, church social halls, restaurants of all kind, the mall food court, you name it! We can make fun science happen just about anywhere! However some locations work better than others for our unique brand of hands-on science.

Please keep in mind these few guidelines when considering a location for your party:

  • We require an indoor location with access to power and water. Some aspects of our parties like the take home project can be done outside, but it is best to plan to be inside for the duration of the party.
  • For older kids (8-12+ year olds), the ability to darken the area may enhance some of our demonstrations. We prefer to keep away from skylights and large bay windows. If your location has lots of light, please inform our staff when booking your party so we can make the necessary adjustments.
  • A location dedicated to just your party will be the best for your enjoyment.
  • As our shows are highly interactive and rely on numerous volunteers, we prefer a location where the kids can sit on the floor with room to move around and get up and down.

QUIET IN THE LAB: The party is best presented in a quiet room with few distractions. We ask that you discourage toys, balloons and the serving of food while the instructor performs. If parents or adults stay and chat we would ask that they congregate somewhere other than where the Mad Science is being performed.

NAME TAGS: If possible, please provide the guests with name tag stickers with their names filled out. It will enhance our instructor’s rapport with the kids and at the end of the party can be transferred to the lids of their take home experiments.

ARRIVAL TIME: The Mad Scientist should arrive at your location approximately 15 minutes before the Mad Science Show Start Time. We ask that you separate the Mad Scientist from the children while (s)he prepares the equipment so the entertainment can start on time. To accommodate for any late arrivals and ensure your entertainment starts on time, we recommend that you tell your guests to arrive at least 15 minutes prior to the Mad Science Show Start Time.

PARTY TIME: The Mad Scientist will be ready to begin your party entertainment at the stated Mad Science Show Start Time. Should all your guests not be present at the stated party start time, the host may elect to delay the start of the party entertainment. If the party entertainment starts late, we should be able to make up the missed time, but cannot guarantee it, as the Mad Scientist may have another party to perform after yours.

PARTY LENGTH: The entertainment portion of all our birthday parties lasts approximately 60-75 minutes depending on the size of your party and the ages of the children. During this time, we will perform between 6 and 10 hands-on activities and demonstrations and make a take-home project for all the kids!

PARTY FLOW: The Mad Science entertainment can take place at any time during the course of your party, however we strongly recommend that it be done first and be followed by food. The entertainment portion of your party will begin at the start time that we have confirmed. Once our entertainment begins, the Mad Scientist will perform until our entertainment portion is complete. We will not be able to stop and accommodate another party activity like cake or presents so please plan the rest of your party accordingly.

NO MESS: Our Mad Scientist are very skilled at keeping the experiments safe and contained. Although our parties require indoor space, slime-making can be done outdoors. Even though the polymer is made in a cup, a drop cloth safeguards against an indoor spill.

PAYMENT: The Mad Scientist will present you with two copies of an invoice upon completion of your event. This will reflect the Total Party Cost. The instructor will accept payment as cash or check. Please handle any gratuities separately. Please be sure that the invoice shows the correct amount paid, and sign a copy for the instructor. The second copy is for your records.

ADJUSTMENTS TO THE PRICE: As determining the number of party guests is not an exact science, many aspects of your party can be adjusted up to and including the day of your party. It is imperative that you are as accurate as possible in your estimated guests as we will pack your equipment based on those numbers. Please address these changes with the Mad Science office in advance or with your Mad Scientist the day of your event.

TIPPING: Often customers inquire about a gratuity for the instructor. At your discretion, the typical service percentage (15% - 20%) is customary. Please pay your Mad Scientist directly and do not include this amount in the balance due.

YOUR OPINION MATTERS! Please take a moment, at your leisure, to provide our office with feedback on your experience. It is through these surveys that we ensure your Mad Scientist and your experience meets your expectations. We may also call you after the party to follow-up and make sure all went well.


For questions, or more information contact us.

Mad Science of the Mid-Hudson
MAD SCIENCE is the leading science enrichment provider for children in kindergarten through to grade 6.
300 Reservoir Road
Goshen, NY 10924
Phone: 845-294-5434

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